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ARRL By-Laws

ARRL By-Laws

 

As amended through February 10, 2020

 

ARRL By-Laws

 

Members

 

1.   Pursuant to Article 11 of the Articles of Association, the following membership categories are established:

 

(a)          Full Membership. To be eligible, an applicant must be a resident of the United States, its possessions, the Commonwealth of Puerto Rico, or a United States citizen temporarily resident elsewhere, and the holder of an unexpired Amateur Radio operator's license or reciprocal operating authorization issued by the United States.

 

(b)          International Membership. Any person who is the holder of an unexpired Amateur Radio operator's license or its equivalent issued by any administration, but who is not eligible for Full Membership by virtue of his place of residence, is eligible for International Membership.

 

(c)          Associate Membership. Any person who is not eligible for Full Membership or International Membership, but who is interested in amateur radio, is eligible for Associate Membership.

 

2.   Applications for membership or renewal of membership shall be submitted to the Secretary. In  the case of any applicant whose character, reputation or conduct might make him an undesirable member,  the Secretary shall refer the application to the Executive Committee for review; in all other cases, the Secretary shall have the authority to grant membership.

 

3.    The Secretary shall notify members of the expiration of their membership not less than thirty days prior to expiration. In determining eligibility for office, memberships renewed within thirty days of expiration shall be regarded as continuous.

 

Dues

 

4.   (a) The dues of Members shall be $49.00 annually worldwide, payable in advance. For members outside the United States, except for International members who elect not to receive QST by mail, the Chief Executive Officer shall assess such additional mailing costs as are consistent with the postal rates for destinations outside the United States. Members choosing to pay dues for more than one year in advance, but for no more than five years, may be entitled to lower rates as determined periodically by the Chief Executive Officer and as published in QST.

 

                  (b) A discounted membership allowing for digital-only access may be offered at the discretion of the Chief Executive Officer. If a digital-only membership is offered, it shall not be discounted more than 10% of the rate established in By-Law 4(a).

 

5.   Upon request, the Chief Executive Officer is authorized to maintain membership privileges without charge for the duration of a member's active military deployment outside the ARRL operating territory as described in By-law 30, with or without the delivery of QST at the member's option.

 

6.   The Chief Executive Officer may establish a reduced dues rate for Full members who have not reached the age of 26 years, provided that this rate shall not be less than 50% of the rate established in Bylaw 4. This rate shall not be available for Life membership.

 

7.   A special dues rate of20% of the annual rate established in Bylaw 4, rounded to the nearest dollar, with all membership privileges except the receipt of QST, shall apply to any Member who meets either of the following criteria:

       (a) is legally blind; or

 

                      (b) is the husband or wife, brother or sister, son or daughter, or father or mother of another member who lives at the same address and is either a Life Member or is paying dues in accordance with By-Law 4 or 5. In the event of the decease of such principal member, his or her spouse will continue to receive QST until the expiration of the current family membership.

 

Life Membership

 

8.   Life Membership in the League is available upon payment of twenty-five times the annual dues rates set forth above. The Chief Executive Officer may establish a revenue-neutral Life Membership program for individuals age 70 or older.

 

9.   Life Membership is not transferable; however, upon the death of a Life Member, it may pass to a surviving spouse upon request, if he or she is a Family Member and licensed at the time of the Life Member's death. A new Life Member plaque, if desired, will be available for a one-time fee of $25.00.

 

10.   Should a Life Member who paid dues at a multiple of the special rate established in By-Law 7 cease to be eligible for the special rate, his membership shall cease and the amount paid shall be creditable toward a Life Membership, including receipt of QST, at the then-current rate.

 

General Provisions as to Officers and Directors

 

11.   Every volunteer Officer, Director and Vice Director of the League shall serve and continue in office until his or her successor shall have been qualified and elected.  One or more honorary officers may be elected.

 

12.   All volunteer Officers, Directors and Vice Directors shall serve without compensation in any form. The League shall reimburse their reasonable and prudent administrative expenses and travel expenses in accordance with the travel and expense policies adopted by the Board of Directors.  This section shall not be construed to prevent the employment for agreed compensation, of the Secretary and the Treasurer, by the League in other capacities.

 

13.   No person shall be President, Vice-President, Secretary, Treasurer, Director or Vice Director of the League unless, at the time of nomination, he has reached his 21st birthday and is a Full member of the League.

 

14.   The members of the Board of Directors shall be the President, the Vice-Presidents, the Treasurer, and one director from each of the several territorial divisions of the League.

 

15.   The President, the Vice Presidents, and the Treasurer shall possess  all  of the rights and duties of directors save the right to vote and the  right to participate in the call of a special  meeting of the Board, as referred to in Article 4 of the Articles of Association, provided, however, that the President shall be required to cast a vote on any matter as to which a tie is found to exist.

 

16.   Recognizing the importance of liaison between the Corporation and other IARU member Societies, the President is authorized to invite the president of another IARU member Society, or his designated representative, to attend and participate in meetings of the Board, without the right to vote thereat.

 

17.   Each director shall keep himself informed as to conditions and activities in his territorial division and as to the needs and desires of the members therein in order that he may faithfully and intelligently represent the true interests of such members. He shall attend all meetings of the Board. At least 14 days prior to each annual meeting of the Board of Directors each director is encouraged to file with the Secretary a written report on the status of the affairs of the League in his division, together with a statement of his recommendations as to any actions required for the effective administration of the objectives and affairs of the League.

 

Elections

 

18.   In the July and August issues of QST, the Secretary shall solicit nominations for the office of Director in each division in which the term of the incumbent is to expire on the subsequent January 1, in a notice that shall include the name of the incumbent. On any date between the appearance of the first solicitation for same in QST and noon Eastern Time on the second Friday of August of any election year, any Full member of such division may request official nominating petition forms. To constitute a valid nomination, the original copy of such an official nominating petition form as  provided  by the  Secretary must name a Full member of the division as a candidate for Director; must be signed by ten or more Full members of the division; must be accompanied by a statement signed by the candidate attesting to his eligibility, willingness to run, and willingness to assume the office if elected; and must be filed with the Secretary no later than noon Eastern  Time  on the  third  Friday  of August of that year.  The submission may be made by facsimile or electronic transmission of images, provided that upon request by the Secretary the original documents are received by the Secretary within seven days of the request. The Secretary shall immediately acknowledge the receipt of nominations to the candidate and shall forward the nominations to the Ethics and Elections Committee.

 

19.   The Ethics and Elections Committee shall delete the name of any nominee who is either ineligible for election or has withdrawn by written communication.  If there is only one eligible nominee, the Ethics and Elections Committee shall declare him or her elected without balloting by the membership. If there is more than one eligible nominee, then on or before October 1 of that year the Secretary shall make a paper or electronic ballot available to every person who was a full member of the League in the divisions in which elections are being held on the tenth day of September of that year. The ballot shall list the names of the candidates for director in the division in alphabetical order.

 

20.   (a) Ballots, to be counted, must reach the address established for their return no later than noon Eastern Time on the third Friday of November of the election year. The Ethics and Elections Committee shall appoint a committee of three tellers including at least one Director and shall arrange to have a certified public accountant present to certify the results of the balloting. No outer envelopes marked as containing ballots shall be opened until the meeting of the committee of tellers held for the purpose of counting the ballots. The committee of tellers shall meet at the headquarters office of the League as soon thereafter as possible and in the presence of each other shall open the envelopes containing ballots and shall count the vote, after first eliminating the ballot of anyone disqualified from voting.

 

                   (b) Alternatively, the Ethics and Elections Committee may arrange for the distribution of ballots and tabulation of results by a qualified and disinterested entity provided that the tabulation is observed by a representative of the Committee and the qualified and disinterested entity attests to the accuracy of its tabulations.

 

                   (c) Upon completion of the ballot count and/or receipt of the attested ballot tabulation, a report of the results of the vote shall be prepared and signed, in the name of the Ethics and Elections Committee, declaring duly elected as Director the candidate in each division receiving the greatest number of votes therein; and all records and ballots shall be turned over to the Secretary for presentation at the next annual meeting of the Board of Directors.

 

                   (d) A candidate for election as Director is entitled to be present, subject to the provisions of this By-Law, during the counting of the ballots for the election in which he or she is a candidate, without regard to whether the ballots are counted in accordance with Paragraph 20(a) or 20(b) of this By-Law.

 

                   (e) Any candidate qualified to be present during the counting of the ballots for the election at which he or she is a candidate must notify the Secretary of the ARRL in writing no later the first Monday of November before the time and date that the ballots for that candidate’s election are to be counted that he or she wishes to be present. Notice by email to the email address of the Secretary of the ARRL is sufficient notice.

 

                   (f) A candidate may designate up to one Member of the ARRL to either represent the candidate at the counting of the ballots, if the candidate does not or is unable to attend the counting of the ballots, or attend and observe the counting of the ballots with the candidate. Such designation must be provided to the Secretary of the ARRL in accordance with Paragraph 20(e) of this By-Law.

 

                   (g) A Member designated by a candidate pursuant to Paragraph 20(f) of this By-Law must be and have been a Member in good standing of the ARRL for at least 180 days prior to the counting of the ballots for which the Member is designated.

 

                   (h) Any Member of the League who shall deliver to the Secretary on or before the first Monday of November of an election year, a written petition signed by at least ten full members of a division stating their desire that he or she witness the counting by the committee of tellers of the ballots from that division, shall be permitted to do so. Delivery of the written petition by email to the email address of the Secretary of the ARRL will be deemed sufficient.

 

                   (i) Attendance by any candidate, a candidate’s representative or other qualified Member at the counting of the ballots for the candidate’s race will be at the sole expense of that individual.

 

21.   If there be no eligible nominee, the procedure provided for in By-Laws 18, 19 and 20 shall be repeated three months later and if there again be no eligible nominee, the person then holding the office of director shall continue in office (subject to the provisions of Article 7 of the Articles of Association), until the next regular election established by these By-Laws for the division.

 

22.   Simultaneously with each election for director of any division there shall be held an election for vice director of that division. All of the provisions of By-Laws 1, 18, 19 and 20 shall be applicable to the election for vice director. Should it appear that any one person is nominated for the office of director and vice director, his nomination shall be deemed for director only and his nomination for vice director shall be void.

 

23.   In the year 2003 and every third year thereafter, a Director and a Vice Director shall be elected in the following Divisions: Central, Hudson, New England, Northwestern, and Roanoke.  In the year 2004 and every third year thereafter, a Director and a Vice Director shall be elected in the following Divisions: Pacific, Rocky Mountain, Southeastern, Southwestern, and West Gulf.  In the year 2005 and every third year thereafter, a Director and a Vice Director shall be elected in the following Divisions: Atlantic, Dakota, Delta, Great Lakes, and Midwest. The terms of Directors and Vice Directors shall begin at noon on the first day of January of the year after that in which they are elected.

 

24.   In accordance with the provisions of Article 7 of the Articles of Association, members of a territorial division may petition for recall of the director or vice director of their division. Any League member may give notice of proposed recall by mailing to the Secretary by certified mail a letter to that effect. The fact of receipt will be communicated only to Officers, the Director and Vice Director of the division concerned, the sender and the Ethics and Elections Committee. The recall petition shall be presented to the Secretary not later than 75 days after the mailing of the notice of recall and not later than June 1stof the final year of the term of office. A valid petition shall contain the dated signatures obtained on or after the date of mailing of the notice to the Secretary,  and  will  include  not  less than  10  percent of the number of Full  members voting  in the election  at which the  director or vice  director was  elected,  or not less than 10 percent of the Full members resident in the division on the preceding December 31 stif the director or vice director was elected without membership balloting. Upon certification by the Ethics and Elections Committee that the petition is valid, the Secretary shall prepare a ballot asking the single question, either "Shall the Director be recalled, yes or no." Or, "Shall the Vice Director be recalled, yes or no." If a majority of the votes cast are for recall, then the office of director or vice director shall be declared vacant. No director or vice director shall be subject to more than one recall election during a single term in office. A person removed from office by recall, shall not be eligible to be a candidate for Director or Vice Director for three years following removal from office.

 

Meetings

 

25.   The Annual Meeting of the Board of Directors shall be held in the vicinity of Newington, Connecticut, beginning on the 3rd Friday of January. The Second Meeting of the Board of Directors shall be held in the vicinity of Newington, Connecticut, beginning on the 3rd Friday of July. The places of the meetings shall be designated by the President and notified by the Secretary. The times and places of the meetings may be changed provided that specific provision is made therefor by (1) majority vote of the directors at the next preceding Annual or Second Meeting, or (2) majority vote of the directors by mail initiated by the Executive Committee or on petition of at least five directors, such mail vote to be taken at least 60 days previous to the date proposed for the meeting.

 

26.   Special meetings of the Board of Directors may consider or act upon only those matters which are set out in the request provided for in Article 4 of the Articles of Association. The call for any such meeting shall specify the matters to be considered. Special meetings may be conducted using electronic methods whereby all participants are able to communicate with one another in real time.

 

27.   A majority of the members of the Board of Directors or of any committee shall constitute a quorum at any meeting of the Board or Committee. Articles 8, 9 and 10 nevertheless shall be applicable to the election of officers and amendment of any Article or By-Law.

 

28.   Prior to any regular meeting of the Board of Directors, the Secretary, upon consideration of the reports of the officers and directors, shall establish an agenda for the meeting. Proposals for amendment of the agenda or for the deletion or addition of items shall be the first order of business.

 

29.   On questions of order and procedure not otherwise determined by these By-Laws the provisions of the current edition of Robert's Rules of Order shall prevail.

 

Divisions

 

30.   In accordance with the provisions of Article 4 of the Articles of Association and for the purpose of By-Laws 14, 17, 18, 19, 20, 22 and 23, the following territorial divisions are established:

ATLANTIC DIVISION, those portions of the states of New York and New Jersey not included in the Hudson Division, the states of Pennsylvania, Maryland and Delaware, and the District of Columbia;

CENTRAL DIVISION, the states of Illinois, Indiana, and Wisconsin;

DAKOTA DIVISION, the states of Minnesota, North Dakota, and South Dakota;

DELTA DIVISION, the states of Louisiana, Mississippi, Arkansas, and Tennessee;

GREAT LAKES DIVISION, the states of Kentucky, Michigan, and Ohio;

HUDSON DIVISION, the counties of New York, Bronx, Richmond, Kings, Queens, Nassau, Suffolk, Sullivan, Westchester, Rockland, Putnam, Orange, Ulster, Dutchess, Columbia,  Greene,  Albany, Rensselaer, Schenectady, Saratoga,  Warren,  and Washington of the  state  of New York,  and the counties of Bergen, Passaic, Morris, Essex, Hunterdon, Somerset, Sussex, Warren, Union, Middlesex,  Monmouth, and Hudson of the state of New Jersey;

MIDWEST DIVISION, the states of Nebraska, Iowa, Kansas, and Missouri;

NEW ENGLAND DIVISION, the states of Maine, New Hampshire, Vermont, Massachusetts, Rhode Island, and Connecticut;

NORTHWESTERN DIVISION, the states of Washington, Oregon, Montana, Idaho, and Alaska;

PACIFIC  DIVISION, that portion of the  state  of California not  included  in the Southwestern Division, the states of Nevada and Hawaii and the United States  possessions  in the Pacific;

ROANOKE DIVISION, the states of Virginia,  West Virginia,  North  Carolina,  and  South Carolina;

ROCKY MOUNTAIN DIVISION, the states of Colorado, Wyoming, Utah, and New Mexico;

SOUTHEASTERN DIVISION, the states of Georgia, Florida,  and  Alabama,  the  United  States possessions in the Caribbean, and the commonwealth of Puerto Rico;

SOUTHWESTERN DIVISION, the counti.es of Imperial, Inyo, Los Angeles, Orange, Riverside, San Bernardino, San Diego, San Luis Obispo, Santa Barbara and Ventura of the state of California, and the state of Arizona;

WEST GULF DIVISION, the states of Texas and Oklahoma.

 

Officers

 

31.   The President shall preside over all meetings of the Board of Directors. He shall, subject to instructions from the Board of Directors, and with the assistance of the Chief Executive Officer, represent the League in its relationships with the public and the various governments, governmental agencies and officials with which the League may be concerned, and shall be the official spokesman of the Board of Directors in regard to all matters of League policy. Any vacancy occurring from time to time by death, resignation or incapacity of any member of the Executive Committee may be filled by appointment made by the President, for the balance of the original term of such member.  The President shall be an ex- officio member of all Committees unless otherwise designated.

 

32.   The Secretary shall record the proceedings of all meetings of the Board and of the Executive Committee. He shall promptly furnish copies of the minutes of these meetings to all officers and members of the Board and make them available to members. He shall be responsible for the maintenance of the corporate status of the League and the filing of all reports and certificates which may be required of the League under the corporation laws of the State of Connecticut. He shall be the archivist of the League and for the performance of his such duties may call upon the Chief Executive Officer for such clerical and stenographic assistance as he may require. To the extent that may from time to time be required by law, he shall act as agent for the service of process, but only while present in the State of Connecticut and he is not authorized to accept service of process elsewhere.

 

33.   The Treasurer, upon consultation with and subject to the general supervision of the Administration and Finance Committee, shall provide for the investment and reinvestment of the surplus funds of the League in any bonds or stocks or other securities as would be selected by a trustee with the care of a prudent investor. He shall make a report at all regular meetings of the Board of Directors and shall attend meetings of the Board. He shall serve as a member of the Administration and Finance Committee.  He shall have the authority to sign checks and other legal documents on behalf of the League as required in his role as manager of the League's investment activities.  He shall furnish a bond satisfactory to the Board, the expenses of such bond to be borne by the League

 

34.   The Vice President for International Affairs shall monitor the conduct of international liaison by the ARRL staff. He shall initiate recommendations for ARRL representation at international meetings. He shall encourage the growth and strengthening of IARU, its member societies and Amateur Radio worldwide. He shall coordinate and monitor planning and strategy for improving international frequency allocations to the Amateur Radio Service.

 

35.   The Board of Directors shall employ a Chief Executive Officer who shall hold office for such term and upon such compensation as the Board and he may agree upon.  The Chief Executive Officer shall manage the affairs of the League under the direction of the Board of Directors.   He shall be deemed a member of the Board, but without vote. He shall attend all Board meetings. He shall be in responsible charge, under the Board of Directors, of all property of the League and shall keep full records. He shall, under the general direction of the Board of Directors, employ such personnel as may be necessary for the effective accomplishment of the purposes of the League. He shall prepare and submit at each Annual Meeting of the Board of Directors a comprehensive report of the progress and status of the affairs of the League and shall furnish to the Board of Directors from time to time such financial information and statements as may be required. He shall perform such other duties as may be assigned to him by the Board of Directors. His entire time shall be devoted to the duties as set forth above.  He shall furnish a bond satisfactory to the Board of Directors, the expense of the same to be borne by the League.

 

36.  The Chief Financial Officer (“CFO”) shall report to the Chief Executive Officer (“CEO”). The CFO shall have responsibility for and supervision over any matters related to personnel policies, comptroller functions, purchasing and administrative services and data processing.  The CFO shall, under the general direction of the CEO, employ such personnel as may be necessary for the effective accomplishment of the duties set forth above.  The CFO shall be the Business Manager of the League.  The CFO shall collect all monies due the League and shall deposit the same in the name of the League in the depository specified by the Board of Directors and shall deliver to the Treasurer such surplus funds as may be available for investment. The CFO shall certify the accuracy of bills and vouchers on which money is to be paid and shall draw and countersign checks.  The CFO shall have charge of the books and accounts of the League and shall furnish the CEO from time to time such statements as may be required.  The CFO shall be in responsible charge, under the CEO, of all the property of the League.  The CFO shall perform such other duties as may be assigned to the CFO by the CEO.  The CFO’s entire time shall be devoted to the duties as set forth above.  The CFO shall furnish a bond satisfactory to the Board of Directors, the expense of the same to be borne by the League.

 

Standing Committees

 

37.   The following standing committees are established:

                        Administration and Finance

Programs and Services

 

Each Standing committee shall consist of five Directors, plus one Vice President or one Vice Director. Additionally, the Treasurer shall serve as a member of the Administration and Finance Committee. Appointment shall be made by the President at the Annual Meeting and shall be for a term of one year. The President shall designate the chairman of each committee. No elected member of the Executive Committee may serve on a Standing Committee. Standing committees shall make written reports at least 30 days prior to each regular meeting of the Board of Directors. Standing committees may originate studies in their fields and may generate recommendations to the Board on their own initiative.

 

38.  The Administration and Finance Committee shall:

 

        Annually review and report to the Board of Directors the compensation packages of the Chief Executive Officer, and the Chief Financial Officer.

        Review and recommend all changes to the ARRL membership dues structure to the Board of Directors. All changes shall be listed in the annual operating budget.

        Annually review the operating budget prepared by the Chief Financial Officer and Chief Executive Officer

        Once approved, forward the annual operating budget to the Board for ratification

        Review the Chief Financial Officer's budgetary projections and make appropriate recommendations to the Board

        Review ARRL finances on a continuing basis

        Advise and supervise the Treasurer on investment of ARRL funds

        Make recommendations to the Board regarding audit and tax matters, and act as Board audit committee

        Monitor and review fundraising efforts

        Make recommendations to the Board and Chief Executive Officer regarding fundraising programs

         Interface with ARRL Foundation on issues related to fundraising, especially related to scholarships and grants for non-ARRL programs

        Make recommendations to the Board and Chief Executive Officer regarding staff management, procedures, and remuneration

         Monitor and review key infrastructure projects, including capital improvements and significant information technology changes

        Advise the Chief Executive Officer on marketing issues, including but not limited to identifying markets, building and implementing the marketing plan, proposing products, services, and programs

to support marketing efforts, and promoting programs; promotional and sales issues, including but not limited to promoting programs and services to ARRL members, licensed non-members, related communities of interest, and the general public; and publications programs, including books,

CDs, QST, and other periodicals

         Evaluate Chief Executive Officer in coordination with the President

        Review ARRL management performance and effectiveness on a continuing basis

 

39.  The Programs and Services Committee shall:

 

        Guide development of service delivery mechanisms, evaluate services, and recommend program priorities

        Advise Chief Executive Officer on services provided to individual members other than publications, including but not limited to contests and awards, information services including Logbook of the World and WI AW, and incoming and outgoing QSL bureau services

        Advise Chief Executive Officer on volunteer programs, including but not limited to the field organization, affiliated clubs, volunteer examiners, Volunteer Counsel/Consulting Engineers, and educational initiatives

        Evaluate and recommend awards recipients to the Board for outstanding volunteer service or outstanding achievement

 

Executive Committee

 

40.   The President shall serve as chairman of the Executive Committee. Pursuant to Article 6, the five Director members of the Executive Committee shall be elected at the Annual Meeting of the Board. The Secretary and General Counsel shall attend all meetings of the Executive Committee. Vice Presidents in addition to the First Vice President, and the Chief Financial Officer may also attend if the meeting agenda relates to their work. The Executive Committee is assigned specific responsibility for:

 

        Applying existing Board policy to make decisions between Board meetings

        Evaluating proposed rules and regulatory changes for the Board

        Assisting staff and General Counsel in Board recommendations for petitions to the FCC and other governmental and international agencies

        Periodically reviewing and recommending to the Board any changes in the ARRL Articles of Association, By-Laws, Standing Orders, and Memoranda of Understanding with other organizations

        Monitoring progress of Board actions and recommendations (task tracking)

         Monitoring progress of the implementation of, and suggesting ongoing revisions to, the ARRL Strategic Plan, working in conjunction with Standing Committees as appropriate

        Reviewing and recommending programs designed to represent the organization to the public, enhance the organization's image, and communicate with the media

 

Ethics and Elections Committee

 

41.   There shall be an Ethics and Elections Committee composed of three Directors, who may also serve on other committees without restriction. The Committee shall:

        Apply guidelines adopted by the Board concerning ethical conduct by ARRL officials, including By-Law 45 on Conflict of Interest, and make recommendations to the Board in specific cases to address noncompliance with those guidelines

        Determine eligibility of candidates for Director and Vice Director, including but not limited to receipt and review of petitions and certification of eligible candidates

        Certify a nominee's eligibility under Article 12 to fill a Vice Director vacancy under Article 7

        Supervise the balloting for Director and Vice Director, including but not limited to review of all campaign statements and materials, oversight of the balloting process in accordance with Bylaw 20, and releasing the election results

        Advise the Chief Executive Officer on, and recommend to the Board standards for, Section Manager elections

        Receive and evaluate disclosures by Board Members, Vice Directors and candidates for the office of Director or Vice Director of actual or potential conflicts of interest and report its findings to the Board of Directors

        Make factual findings regarding the presence or absence of conflicts of interest and report those findings to the Board of Directors together with any recommendations to address such ascertained conflicts

        Periodically consider whether and how the ARRL Conflict of Interest Policy should be revised or amended to better meet its objectives and report to the Board on its recommendations

 

        Decisions of the Ethics and Elections Committee may be reviewed by the Board of Directors upon the written request of any candidate for that office or five or more Directors.  Review shall be limited to the materials submitted to the Ethics and Elections Committee.  A majority of the Board of Directors is required to change any decision of the Ethics and Elections Committee.

 

        With respect to the eligibility of candidates for Director and Vice Director, the Ethics and Elections Committee shall apply the applicable procedural and substantive provisions of the Conflict of Interest Policy set forth in these Bylaws.

 

        The members of the committee shall be annually appointed by the President at the Annual Meeting from among those Directors not subject to election during the year of service. The President shall designate the chairman of the Committee.

 

Additional Committees

 

42.   Other committees may be appointed by the President for specific purposes and defined duration.

 

Official Publication

 

43.   There shall be an official publication maintained by the League, in the form of a monthly journal, the name of which shall be QST. A copy of this journal shall be supplied digitally or by mail each month to every member of the League in good standing. Members may elect to receive a printed alternative publication of the League in lieu of the printed version of QST. The general management of this journal shall be in the hands of the Chief Executive Officer. The policy of the journal shall be determined by the Board of Directors.

 

44.   There shall be an official ARRL internet web site maintained by the League. The general management of this official ARRL internet web site shall be in the hands of the Chief Executive Officer. The policy of the official ARRL internet web site shall be determined by the Board of Directors.

 

Conflicts of Interest

 

45.  Conflict of Interest Policy.

 

a. Purposes

The purposes of this Conflict of Interest Policy are threefold: (l) to preserve the confidentiality of business, financial, strategic, or other information, data or plans not intended  for public  dissemination which, if disclosed, could in the view of the Board harm the League; (2) to protect the integrity of the decision-making process of the Board so that the deliberations, contributions  and  decisions  of the Board are made in the sole interest of the League  and  its  members  collectively;  and  (3)  to  ensure that no one will be eligible for, or hold, the office of Director, Vice Director, President  or Vice President whose business connections are of such nature that his or her influence in the affairs of the League  could be used for his or her private benefit or materially conflict with the activities or affairs of the League.  The Board shall effectuate the following policies in order to further these three purposes and to fulfill the fiduciary obligations that Board members have to the League. This policy is intended to supplement but not supersede any applicable laws governing conflicts of interest in Connecticut nonprofit and charitable corporations.

 

b. Conflicts of Interest

(1)             A conflict of interest arises when a Board Member or Vice Director has a business, personal, professional, financial or familial interest, affiliation or relationship that could materially conflict with the obligation of the Board Member or Vice Director to the ARRL.

(2)           A financial conflict of interest of a Board Member or Vice Director exists  if the Board Member or Vice Director (or his or her parents, spouse or partner, children, siblings, or the spouses of children or siblings) has, directly or indirectly, through material equity ownership or voting control, a management position, employment, investment or contract, an interest in or other arrangement with any entity whose business or operation (i) competes with the business or programs of ARRL, or (ii) may be materially affected (positively or negatively) by a decision or action of the Board or by  any  program, policy, strategy or activity of the League. For purposes of this Bylaw, a material ownership or investment interest shall include an equity or voting interest of five percent (5%) or more of the value of the entity.

(3)           A Board Member or Vice Director may not disclose confidential information obtained by him or her relating to the League to any third person or entity.

(4)         A finding that a conflict of interest exists does not indicate that any unethical or improper action on the part of a Board Member or Vice Director has been taken. Acknowledgement of conflicts through voluntary disclosure, and mitigation of the effects of conflicts, principally through some level of recusal, avoids the appearance of impropriety that otherwise might undermine confidence in the Board's policies.

 

c. Duty to Disclose

(1)            A Board Member or Vice Director and any candidate for election as a Board Member or Vice Director shall promptly disclose to the Ethics and Elections Committee the existence of any potential or actual conflict of interest without delay at the time that the conflict arises during the tenure of the Board Member or Vice Director or during the candidacy of the Candidate  for election.  Candidates for election as a Director or Vice Director shall disclose to the Ethics and Elections Committee any potential or actual conflict of interest that exists at the time of the submission of their nominating petition.

(2)          When requested by the Ethics and Elections Committee and not less frequently than  once  a year, each Board Member and Vice Director shall promptly submit a statement to that Committee identifying all business, personal, professional, financial, familial and other affiliations of the Board Member or Vice Director or his or her family members (i.e. parents,  spouse or partner, children,  siblings,  or the spouses of children or siblings) that could reasonably be considered to be a conflict of interest as defined above, whether or not the Board Member or Vice Director believes that a conflict exists.

(3)          The failure of a Board Member or Vice Director to voluntarily and timely disclose facts that may result in a finding of a potential or actual conflict of interest, whether or not the disclosure is requested by the Ethics and Elections Committee, will be considered a breach of the Board Member or Vice Director's fiduciary obligation to the League and the Board of Directors will determine an appropriate sanction therefor, even if no harm to the League results from the nondisclosure.

(4)           After disclosure of an actual or potential conflict of interest by a Board Member or Vice Director or candidate for election as a Director or Vice Director, the disinterested members of the Ethics and Elections Committee shall determine whether a conflict of interest exists. A finding of an actual or potential conflict involving a Board Member or Vice Director shall be referred to the Board for determination of an appropriate remedy unless the Committee determines that the conflict is de minimis and recusal is unnecessary. The  interested  Board  Member or Vice  Director shall  recuse himself or herself from any vote upon any proposed matter, transaction, contract, or arrangement  in connection with which an actual or potential conflict of interest has been disclosed by that Board Member or Vice Director until such time as the Ethics and Elections  Committee and/or the Board has addressed the actual  or possible conflict of interest.

 

d. Recusal

The principal means of resolving conflicts of interest involving Board Members or Vice Directors will be by recusal of that Board Member or Vice Director. Upon a factual finding by the  Ethics  and Elections  Committee that a Board  Member or Vice  Director has a conflict of interest and that the conflict  is not de minim is, the Committee will make a recommendation to the Board as to the level of recusal determined to be appropriate on a case-by-case basis. The Board of Directors will then decide by majority vote which level of recusal (if any) is appropriate in that case. The levels of recusal are as follows:

(1)         The interested Board Member or Vice Director will be asked to leave the meeting room so that the Board can freely discuss and vote on the issue about which the conflict exists.  Once the vote is taken, the recused Board Member or Vice Director may return to the meeting.

(2)         The interested Board Member or Vice Director may be allowed to remain in the room but not participate in the discussions or vote on the issue about which the conflict exists.

(3)         The interested Board Member or Vice Director may be allowed to remain in the room and participate in the discussions but not vote.

 

Upon recusal of a Director per levels 1 or 2 above, that Division's Vice Director shall fulfill the duties of the recused Director in discussion and voting on such matter.  Upon recusal of a Director per level 3 above, that Division's Vice Director shall fulfill the duties of the recused Director in voting on such matter. A decision by the Board on recusal of a Board Member or Vice Director shall state the reason for the recusal, which shall be noted in the minutes of the Board of Directors.

 

e.  Disqualification

Disqualification of a Board Member or Vice Director to serve or continue to serve due to a finding of a conflict of interest is a remedy that is to be applied by the Board of Directors only in the rarest of circumstances. The Board, upon a majority vote, may disqualify an incumbent Board Member or Vice Director upon a finding that the Board Member or Vice Director (or his or her parents, spouse or partner, children, siblings, or the spouses of children or siblings) (I)  is engaged  in an ongoing business  or activity that directly, materially and consistently competes with an active program, business  interest or activity of the League on a continuing basis, or which engages regularly or periodically in commercial business transactions with the League; and (2) that application of any of the three levels of recusal would be inadequate or insufficient to accomplish the purposes of this Conflict of Interest policy; and (3) that the nature of the conflict of interest is so pervasive and continuous as to render the Board Member or Vice Director ineligible to serve or continue to serve.

 

f   Annual Statements

Each Board Member and Vice Director shall annually sign a statement which affirms that such person:

               (1)  Has received a copy of the current conflict of interest policy set fo1ih in this Bylaw;

               (2)  Has read the Bylaw;

            (3)  Agrees to comply with the disclosure requirements; and

            (4)  Acknowledges that the League is a non-profit organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.

 

The failure of a Board Member or Vice Director to sign such statement on a timely basis will render that Board Member or Vice Director ineligible to serve or continue to serve.

 

References

 

46.   Without changing their import, the Secretary may from time to time, on notice to the members of the Board of Directors, renumber these By-Laws so as to serve the purpose of ready reference. Any references in these By-Laws to words "he, his, or him" is understood to mean "he/she, his/her, and himself/herself." References in these By-Laws to Articles shall be corrected, when necessary, by the Secretary to conform to renumbered Articles.