Amateur Radio Club Station Licenses
INFORMATION, RULES AND FILING PROCEDURES
A club station license allows members of an amateur radio club to have a station operating under a club call sign. The license is granted only to the trustee of the club. It conveys no operating privileges.
Below are a few FCC Rules pertaining to club licenses. The complete list of FCC Part 97 Amateur Radio Services Rules and Regulations may be viewed here on the ARRL Web.
A club station license.
A club station license is granted only to the person who is the license trustee designated by an officer of the club. The trustee must be a person who holds an operator/primary station license grant. The club must be composed of at least four persons and must have a name, a document of organization, management, and a primary purpose devoted to amateur service activities consistent with this part.
According to FCC rules to be granted a club station license, a club should have a document of organization (minutes, bylaws, charter, etc.), a list of current officers (management), a list of members (at least four persons) and a license trustee designated by an officer of the club.
FCC Rulemaking Wt Docket No. 09-209 effective February 14, 2011.
An amateur can only be the trustee of one valid club station. A trustee may continue to serve the clubs that they are currently trustee of but may not be designated the trustee of any additional clubs after February 13, 2011.
A Club station may not hold more than one valid vanity call sign. There is normally a two year wait period after the cancellation of a call sign before it is available to be applied for as a vanity call sign. However, there are exceptions to this two year wait period. Please refer to the "FCC Rules" section of the Vanity Call Sign Web page for additional information.
Club Station License
An Amateur Radio Club license or Military Recreation Station license is obtained by filing with a Club Station Call Sign Administrator (CSCSA).
1. Obtain ARRL VEC Form 605-C from the ARRL's FCC Amateur Radio Forms page. The club license trustee must complete the form. The trustee and another responsible club official must sign the form in the appropriate places. Using the NCVEC Form 605 also is acceptable, but these instructions refer to the ARRL VEC Form 605-C.
2. Use ARRL VEC Form 605-C to apply for a new or modify an existing CLUB STATION LICENSE or to renew a NON-Vanity Club Station License. FCC requires a Regulatory Fee to Renew Vanity Licenses. Vanity CLUB STATION LICENSE Renewals may also use this form, but must submit the FCC Regulatory Fee and ARRL $5 processing Fee with the Form (the check should be made payable to ARRL VEC). If you do not wish to pay the mandatory fee, you may request a sequentially issued call sign at the time of renewal. Use this form to apply for a new or modify an existing MILITARY RECREATION STATION LICENSE. Military recreation stations are not eligible for a vanity call sign. PLEASE NOTE: A Club station may not hold more than one valid vanity call sign.
3. Use a typewriter or print clearly in ink.
4. Complete all applicable fields on this form - telephone numbers, fax number and email addresses are optional, but supplying this is information recommended.
5. For modifications and renewals, if available, attach a copy of the current station license. The application must be signed in ink by two different individuals.
6. Section 1 -- Application Purpose: Check all boxes that apply.
7. Section 2 -- Trustee Information: Fill in the proposed or new trustee's name and call sign information; optionally, include telephone, fax and email information.
PLEASE NOTE: An amateur can only be the trustee of one valid club station. A trustee may continue to serve the clubs that they are currently trustee of but may not be designated the trustee of any additional clubs after February 13, 2011.
8. Section 3 -- Club Information: Fill in the name of the club, club station call sign (unless the application is for a new license) and the US Mail address to which the license will be mailed; optionally, include telephone, fax and e-mail information. If the club has already been issued a Federal Registration Number (FRN) in the CORES program, include FRN in the space provided. If the club has been issued an EIN (Employer Identification Number) by the Internal Revenue Service, enter that number in the space provided. If the club has not been issued either an FRN or an EIN, leave this space blank. DO NOT enter a personal Social Security Number, ATIN or FCC License ID number.
9. Section 4 -- Certification: The applicant and responsible party should read the certification (including the RADIOFREQUENCY (RF) RADIATION SAFETY certification) before signing the application document.
Club Station Licenses
This section must be signed by the club license trustee and by another
responsible club official. The trustee must hold a valid FCC issued
amateur license of any class. The responsible club official must be
an officer of the club. He or she MUST NOT be the same person as the
club license trustee. Only the trustee or an officer of the club may mail
the original completed and signed form to a Club Station Call Sign
Military Recreation Station Licenses
The signature of the applicant for a military recreation station must be that
of the official in charge of a station provided for the recreational use of
amateur radio operators, under the military auspices of the Armed Forces
of the United States. The applicant need not be an amateur radio operator.
The signature of the responsible official for a military recreation license must
be that of the official in charge of the United States Government premises
where the military recreation station is located. The official need not be an
amateur radio operator. The responsible official MUST NOT be the same
as the applicant.
10. The trustee or an officer of the club must mail or ship the original completed and signed form (not a copy or a fax) with Regulatory Fee (if applicable) to:
225 Main Street
Newington, CT 06111 USA
11. Please be prepared to provide copies of the organizational documents as required by FCC rules. If you are submitting an application for a change of trustee or change in the club name, we require that supporting documentation (club minutes, officer meeting, etc.) reflecting that change be sent with the form.
A military recreation station license is an amateur service station license granted only to a person who is the license custodian designated by the official in charge of the United States military recreational premises where the station is located. The person need not hold an amateur operator license grant.
A military recreation station license grant.
A military recreation station license grant may be held only by the person who is the license custodian designated by the official in charge of the United States military recreational premises where the station is situated. The person must not be a representative of a foreign government. The person need not hold an amateur operator license grant.
Military recreation stations are not eligible for a vanity call sign per FCC Rule 97.19(a).
Military recreation stations follow the same "application filing procedures" as Amateur Radio clubs.
Questions may be directed to:
ARRL VEC, 225 Main St., Newington, CT 06111
phone: (860) 594-0300
A club or military recreation station may apply for a station license grant by filing with a Club Station Call Sign Administrator (CSCSA), an amateur radio organization that has agreed to provide voluntary, uncompensated and unreimbursed services for processing applications. There are three FCC-approved CSCSA servicing the Amateur Radio community.
ARRL is an FCC approved CSCSA.
Two other organizations have been designated by the FCC as CSCSA's. Applicants desiring to file their applications with either W4VEC or W5YI-VEC are advised to contact these organizations for specifics regarding their filing practices.
W4VEC Volunteer Examiners Club of America, PO Box 41, Lexington, NC 27293-0411; Contact Rae Everhart K4SWN, 336-249-8734; e-mail Raef@lexcominc.net. W4VEC CSCSA Form.
W5YI-VEC, PO Box 565101, Dallas, TX 75356-5101. Contact Larry Pollock, NB5X, 817-860-3800; e-mail firstname.lastname@example.org. W5YI-VEC CSCSA Form.