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1. Pursuant to due notice, the Board of Directors of the American Radio Relay League, Inc., met in second session at the Hartford/Windsor Airport Marriott in Windsor Connecticut, on Friday, July 19, and Saturday, July 20, 2002. The meeting was called to order at 8:35 AM EDT, July 19, with President Jim Haynie, W5JBP, in the Chair and the following Directors present:
Bernie Fuller, N3EFN, Atlantic Division
George R. Isely, W9GIG, Central Division
Jay Bellows, KØQB, Dakota Division
Rick Roderick, K5UR, Delta Division
George Race, WB8BGY, Great Lakes Division
Frank Fallon, N2FF, Hudson Division
Wade Walstrom, WØEJ, Midwest Division
Tom Frenaye, K1KI, New England Division
Greg Milnes, W7OZ, Northwestern Division
James Maxwell, W6CF, Pacific Division
Dennis Bodson, W4PWF, Roanoke Division
Walt Stinson, WØCP, Rocky Mountain Division
Frank M. Butler, W4RH, Southeastern Division
Art Goddard, W6XD, Southwestern Division
Coy Day, N5OK, West Gulf Division
Also present without vote were Joel M. Harrison, W5ZN, First Vice President; Kay C. Craigie, WT3P, Vice President; Fried Heyn, WA6WZO, Vice President; Evelyn Gauzens, W4WYR, Honorary Vice President; James McCobb, W1LLU, Treasurer; David Sumner, K1ZZ, Executive Vice President/Chief Executive Officer and Secretary; Chief Operating Officer Mark Wilson, K1RO; Chief Financial Officer Barry J. Shelley, N1VXY, and Chief Development Officer Mary M. Hobart, K1MMH.
Also in attendance at the invitation of the Board as observers were Radio Amateurs of Canada President Bill Gillis, VE1WG, and the following Vice Directors: William Edgar, N3LLR, Atlantic Division; Howard Huntington, K9KM, Central Division; Twila Greenheck, NØJPH, Dakota Division; Gary Johnston, KI4LA, Great Lakes Division; Stephen Mendelsohn, W2ML, Hudson Division; Bruce Frahm, KØBJ, Midwest Division; Mike Raisbeck, K1TWF, New England Division; James Fenstermaker, K9JF, Northwestern Division; Robert Vallio, W6RGG, Pacific Division; Warren G. "Rev" Morton, WS7W, Rocky Mountain Division; Nelson E. "Sandy" Donahue, W4RU, Southeastern Division; and Tuck Miller, NZ6T, Southwestern Division. Also present were General Counsel Christopher D. Imlay, W3KD; Membership Services Manager Wayne Mills, N7NG; Field and Educational Services Manager Rosalie White, K1STO; Technical Relations Manager Paul Rinaldo, W4RI; and Special Assistant to the Executive Vice President David Patton, NT1N. Unable to attend were Delta Division Vice Director Henry Leggette, WD4Q; Roanoke Division Vice Director Les Shattuck, K4NK; and West Gulf Division Vice Director Dr. David Woolweaver, K5RAV.
2. The assembly observed a moment of silence in recollection of Radio Amateurs who have passed away since the previous Board meeting, especially John P. "Pete" Billon, K6JG; Frank R. Benner, W3BRU; Lys Carey, K0PGM; Richard Coyne, WW7D; Russ Davis, K6CH; Robert W. Denniston, VP2VI/W0DX; Lewis E. Elicker, Jr., W3ADE; Britton Garlow, W6PEU; Gerald R. Gavin, NU3D; Arthur M. Hartz, W3IVS; John High, W7DFW; Frank Mantell Jr., WA5IMI; Father Mike Mullen, WB2GQW; William Schrenk, W0PAH; Ola Slone, WD8MOU; Leon Sporcic, S59L; Ken Stanfeld KF6YGC; Bill Stewart, K6HV; John Williamson, W3GC.
3. On motion of Mr. Race, seconded by Mr. Roderick, the agenda of the meeting was ADOPTED as presented.
4. On motion of Mr. Roderick, seconded by Mr. Fuller, the Minutes of the 2002 Annual Meeting were ADOPTED as printed in QST.
5. The President of the Radio Amateurs of Canada, Mr. Bill Gillis, VE1WG, delivered his greetings from RAC and presented a gift to President Haynie. He reported that a new effort to bring more Quebec amateurs into RAC has been successful with a 30 percent increase in the first month.
6. Mr. Frenaye reported on the activities of the ARRL Foundation, and reported that the Foundation's assets continue to average $2.15 million. He added that the scholarship programs are more popular than ever with 473 applications received this year from which 34 winners were selected to share $34,000 in grants. Rodney J. Stafford, W6ROD, International Affairs Vice President joined the meeting at 8:56 AM.
7. At this point, the officers reported on their activities during the first half of 2002. President Haynie reported on his heavy travel schedule on behalf of the ARRL. He related his great pleasure with the performance of ARRL in 2002 thus far, and reiterated the importance of customer service in the League's drive for new and returning members. First Vice President Harrison's report detailed his concerns about the challenges faced by the worldwide Amateur community in trying to achieve a worldwide band of 300 kHz at 40 Meters. He also spoke of the threat to the bands from Part 15 devices and echoed the President's views on increasing ARRL membership. Vice President Craigie reported on her third year of work with the Volunteer Resources Committee and some ideas for better public relations regarding ARRL band plans on frequencies above 30 MHz. Vice President Heyn reported on his work with the Volunteer Resources Committee and the various conventions and meetings where he represented ARRL. International Affairs Vice President Stafford described his work on the important upcoming Conference Preparatory Meeting which will set the scene for the World Radiocommunication Conference in 2003.
8. Mr. McCobb, as Treasurer, delivered both good and bad news regarding ARRL's investment portfolio. The stock market fluctuation and recent news of accounting fraud among some large companies have hit the League as hard as everyone else with wide-ranging investments. Otherwise the portfolio continues to provide a steady yield of interest and dividends.
9. Chief Executive Officer Sumner relayed somber news on the health of Legislative and Public Affairs Manager Steve Mansfield, N1MZA. He also related his views on the status of 40 Meter harmonization and which regions of the world were generally supportive or unsupportive of IARU efforts. The Board was in recess from 10:05 AM until 10:30 AM.
10. Chief Operating Officer Wilson outlined the activities of the Field and Educational Services, Membership Services, Laboratory, Volunteer Examiner, Editorial & Production, Advertising, Circulation, and Web/Software Development Departments. All departments are functioning well under the now 18-month old reorganization and all vacant positions at Headquarters have been filled. Mr. Wilson expects that significant time will be spent in the coming months testing and learning new software systems in several departments.
11. Chief Financial Officer Shelley referred to his extensive written report, and reported that ARRL's financial results through the first six months of the year are running ahead of plan primarily due to underspending in most headquarters departments.
12. Chief Development Officer Hobart presented her report outlining the success of fundraising for the Defense of Amateur Radio Frequencies Fund, and the Education and Technology Fund. She also expressed her gratitude to United Technologies Corporation for its grant to ARRL to help train Amateurs in emergency communications, and she announced that ARRL had been selected to receive a federal grant for emergency communications training from the Corporation for National and Community Service that is managing the federal fund for Homeland Security. She also discussed the possibilities for a premium membership program, and a planned giving program. Vice President Harrison assumed the Chair at 11:30 AM.
13. Mr. Rinaldo, Technical Relations Manager, reported on the wide range of activities in which he and his staff at the ARRL's Washington D.C. area office are participating, including several ITU Working Parties and committees. The 7 MHz band realignment continues to receive much of the attention of the staff members of the Technical Relations Office, and Mr. Rinaldo's report included several possible implementation plans for realignment that are being considered by those preparing for WRC 2003. President Haynie returned to the Chair at 11:48 AM. The Board was in recess for luncheon from 12:13 PM until 1:08 PM reconvening with all persons hereinbefore mentioned and Sales and Marketing Manager Dennis Motschenbacher, K7BV, and Sales Manager Deb Jahnke.
14. President Haynie led the assembly in a brainstorming session regarding strategies to increase membership in the League. The Board was in recess from 2:31 PM until 3:00 PM, when Mr. Motschenbacher and Ms. Jahnke left the meeting.
15. General Counsel Imlay supplemented his written report with further explanation regarding the situation with Part 15 devices. The FCC is under increasing pressure to allow higher power devices that will cause greater interference wherever they operate. He also reviewed the status of the 5 MHz allocation proposal and some issues that may need to be resolved before it is final. Mr. Imlay related his belief that ARRL will have to develop additional arguments in support of its efforts to persuade government officials to support HR4720 and combat unreasonable CC&Rs. Recent antenna cases include a win in Hudson, New Hampshire, where Vice Director Raisbeck assisted an amateur in obtaining permits for three 100-foot towers. The Board was in recess from 4:14 PM until 4:35 PM.
16. Mr. Goddard, as Chairman, presented the report of the Membership Services Committee. He reported that the "Get on the Air (GOTA)" station in Field Day was highly successful. The MSC determined that changes to the 40 Meter bandplan would be untimely now and should be considered in the future. He also reported that the VHF/UHF contest program has seen a drop in log submittals and that the MSC is working to reverse this trend. Improved guidelines for the incoming QSL bureaus are being developed.
17. On motion of Mr. Goddard, seconded by Mr. Milnes, the following resolution was proposed.
WHEREAS, the responsibilities of the Membership Services Committee (MSC) are defined in the By-Laws of the ARRL; and
WHEREAS, the ARRL Board voted to amend said By-Laws to remove the responsibility for Band Planning from the MSC for the purpose of delegating that responsibility to another committee; and
WHEREAS, the ARRL Board subsequently voted to task the MSC with a band planning activity; and
WHEREAS, there appears to be an emerging need for sustained band planning activities by the ARRL, whether said activities are proactive (a priori guidelines) or reactive (documentation of customary usage);
NOW, THEREFORE, BE IT RESOLVED that the ARRL Board restores the band planning responsibility to the MSC by amending By-Law 40 to add the words "Band Planning" as the last phrase in the paragraph.
On motion of Mr. Bellows, seconded by Mr. Isely, it was VOTED to POSTPONE consideration until after consideration of a planned motion concerning a study of the Board's Standing Committees.
18. Mr. Maxwell, as Chairman, began his presentation on the activities of the Volunteer Resources Committee. The main issue of discussion surrounded the VRC's recommendation that Section News should continue to be published in QST. He provided documentation of Section Managers' views supporting the VRC's position.
19. On motion of Mr. Butler, seconded by Mr. Race, it was unanimously VOTED that the ARRL Board of Directors selects Sherri Brower, W4STB, as recipient of the 2002 Philip J. McGan Silver Antenna Award for her grassroots public relations efforts over several years. (Applause.)
20. On motion of Mr. Milnes, seconded by Mr. Walstrom, it was unanimously VOTED that the ARRL Board of Directors selects William Dumond, W7QT, as the 2001 ARRL Professional Educator of the Year for sparking young students' interest in Amateur Radio in his community school district. (Applause.)
21. On motion of Mr. Walstrom, seconded by Mr. Bodson, it was unanimously VOTED that the ARRL Board of Directors selects Richard W. Crockett, W0PC, as the recipient of the 2001 Herb S. Brier Instructor of the Year Award for his efforts as a volunteer in educational endeavors and in teaching license classes. (Applause.)
22. On motion of Mr. Day, seconded by Mr. Roderick, it was unanimously VOTED that the ARRL Board of Directors selects Thomas Henderson, WD5AGO, as the recipient of the 2001 ARRL Professional Instructor of the Year Award for integrating Amateur Radio into professional vocational classes at educational institutions. (Applause.)
23. On motion of Mr. Goddard, seconded by Mr. Butler, it was unanimously VOTED that the ARRL Board of Directors selects John Stephensen, KD6OZH, as the recipient of the 2001 Doug DeMaw, W1FB, Technical Excellence Award for his article, "Reducing IMD in High-Level Mixers," which appeared in the May/June, 2001 issue of QEX, the technical journal of ARRL. (Applause.)
24. On motion of Mr. Goddard, seconded by Mr. Walstrom, it was unanimously VOTED that the ARRL Board of Directors selects Tamara M. Stuart, KF6RIV, as winner of the 2001 ARRL Hiram Percy Maxim Award for her activities in many areas of ham radio and in public service endeavors in her community. (Applause.)
25. On motion of Ms. Craigie, seconded by Mr. Race, it was unanimously VOTED that the annual stipend for the Hiram Percy Maxim Memorial Award is increased from $1000 to $1500, starting with the award conferred in 2002. The Board recessed at 5:40 PM until 8:35 AM on July 20, reconvening with all persons hereinbefore mentioned.
26. Chief Executive Officer Sumner presented the ARRL DXCC Challenge Award to Vice President Craigie. (Applause.)
27. Mr. Maxwell continued his report on the activities of the VRC, yielding the floor to Mr. Race, who demonstrated a "Compact Disc calling card" concept he developed for the purpose of leaving information about Amateur Radio with government officials.
28. Mr. Bellows, as Chairman, presented his written report on the activities and recommendations of the Administration and Finance Committee. He related the progress of several new software and hardware systems being created and installed at Headquarters and scheduled to be activated early in the Fall. Several accounting firms were interviewed to take over audit duties for ARRL.
29. On motion of Mr. Bellows, seconded by Mr. Roderick, it was unanimously VOTED that the ARRL Endowment be created to perpetuate the missions of the American Radio Relay League as a repository for current and planned gifts and for the exclusive use of the American Radio Relay League. The Endowment shall support the ARRL mission to foster all aspects of the Amateur Radio service, including, but not limited to, advocacy, education, public service, research and technology, and historic preservation of Amateur Radio artifacts. The Endowment may accept contributions from current giving and planned gifts. Gifts to the ARRL Endowment may be unrestricted, temporarily restricted, or permanently restricted. The ARRL Endowment funds are to be invested to ensure the preservation and enhancement of the corpus, and consistent with the investment policy of ARRL as approved by the Board of Directors.
30. On motion of Mr. Bellows, seconded by Mr. Isely, it was unanimously VOTED to adopt the Executive Summary of Planned Giving Guidelines to guide the planned giving program of the ARRL. The Administration and Finance Committee shall serve in an advisory capacity in furtherance of the goals of the program.
31. On motion of Mr. Bellows, seconded by Mr. Fallon, it was unanimously VOTED that the American Radio Relay League adopt a premium membership program as designed by the Development Office to attract renewable annual major gifts and to recognize member generosity.
32. On motion of Mr. Bellows, seconded by Mr. Stinson, it was unanimously VOTED that ARRL retain Haggett, Longobardi & Company, LLC, as auditor for the ARRL and ARRL Foundation.
33. On motion of Mr. Bellows, seconded by Mr. Day, it was unanimously VOTED to ADOPT the following resolution:
WHEREAS, the programming to implement the proposed premium membership program will cost $8,000 to $10,000; and
WHEREAS, the additional time and services required to complete testing and implementation of the Enterprise Software system will be $25,000.
NOW, THEREFORE, BE IT RESOLVED, that additional funds, not to exceed $35,000 be appropriated to permit implementation of the programming of the premium membership program and the completion of the Enterprise Software system.
34. On motion of Mr. Bellows, seconded by Mr. Fallon, the following resolution was proposed:
WHEREAS, the ARRL management and ARRL Board of Directors are committed to support of the ARRL Field Organization and increasing the understanding and participation of ARRL members in the activities of the Field Organization; and
WHEREAS, the soon-to-be two official means of providing information to members are QST magazine and the ARRL Web site; and
WHEREAS, the ARRL Web site now provides a means of providing Section News to members without the time and space limitations of a printed monthly column; and
WHEREAS, the Section News site will provide each Section's Officials with the capability of an up-to-date information resource that can be tailored to the needs of their Section; and
WHEREAS, ARRL management has provided and is committed to providing Section Managers with the technical support and guidance to effectively use this resource; and
WHEREAS, ARRL management has developed a means of assuring no member who is without Web access will be deprived of the news of their Section by mail and official bulletin; and
WHEREAS, ARRL management and QST editorial staff are committed to maintaining an ongoing presence in QST recognizing the work and achievements of ARRL Sections; the importance of the ARRL Field Organization as a means of fulfilling the public service responsibility of every Amateur Radio operator; and encouraging increased member participation in the activities of the ARRL Field Organization; and
WHEREAS, over the past six months members have had ample opportunity to understand the reasons for relocating Section News, to discuss alternatives and to better understand and see the advantages of the expanded content available on the Web site;
NOW THEREFORE BE IT RESOLVED, that as of the January 2003 issue of QST, Section News shall be relocated from QST to the ARRL Web.
On motion of Mr. Roderick, seconded by Mr. Race, it was proposed that the original motion be postponed indefinitely. The question being on the motion to postpone, the motion FAILED. With the original motion under discussion, it was moved by Mr. Bodson, seconded by Mr. Fallon, to call the question. A two thirds majority being required to approve calling the vote on the original motion, the motion to call the question FAILED. With the original motion under discussion, Vice President Harrison assumed the Chair at 10:42 AM.
On motion of Mr. Maxwell, seconded by Mr. Roderick, it was moved to AMEND the original motion by striking the entire text and substituting the following:
WHEREAS, a proposal to move Section News from QST to the ARRL Web has been discussed by the Board and membership since January, 2002; and
WHEREAS, issues relating to such removal are still outstanding;
NOW THEREFORE BE IT THE DIRECTION OF THIS BOARD, that the issue continue to be studied by staff, the Administration and Finance Committee, and the collaboration of the Volunteer Resources Committee. This study shall include alternatives as well as methods for costs and timetables for the orderly implementation of such alternatives. The report shall be submitted to the Board at the July 2003 meeting.
On motion of Mr. Stinson, seconded by Mr. Bodson, it was VOTED to call the question on the amendment, whereupon the motion to amend FAILED. The question then being on the original motion, it was moved by Mr. Race, seconded by Mr. Roderick, and VOTED by the assembly that a roll call vote be taken. The original motion was ADOPTED after a roll call vote with Directors Fuller, Roderick, Race, Milnes, Maxwell, and Butler voting NAY, and all other Directors voting AYE. During the course of the above the Board was in recess from 9:52 to 10:07 AM.
35. On motion of Mr. Bellows, seconded by Mr. Isely, it was VOTED that the following resolution is ADOPTED:
WHEREAS, the ARRL management and ARRL Board of Directors are committed to the support of contesting and operating activities, and increasing the understanding and participation of ARRL members in those activities; and
WHEREAS, the soon-to-be two official means of providing information to members are QST magazine and the ARRL Web site; and
WHEREAS, ARRL management has significantly improved the capabilities of the contest web site, including a searchable database of contest line scores for members with the ability to easily analyze individual and club scores; an online Soapbox where entrants can post information and photos and exchange ideas immediately after the contest; expanded the write-up and amount of information available for each contest; and initiated the email Contest Rate Sheet newsletter to better inform contest participants; and
WHEREAS, as a means of encouraging increased member enjoyment and participation in contests, ARRL management and QST editorial staff are committed to continuing to enhance and improve the contest web site and maintaining an ongoing presence in QST recognizing contests and the achievements of contesters; and
WHEREAS, over the past six months members have come to understand and appreciate the reasons for relocating of contest line scores and the advantages of the expanded capabilities available on the web site;
NOW THEREFORE BE IT RESOLVED, that as of the January 2003 issue of QST, contest line scores shall be relocated from QST to the ARRL Web.
President Haynie returned to the Chair at 11:00 AM.
36. At 11:10 AM, on motion of Mr. Bellows, seconded by Mr. Fuller, it was unanimously VOTED to form a Committee of the Whole to discuss personnel matters. The Board arose from the Committee of the Whole at 12:03 PM at which time, on motion of Mr. Stinson seconded by Mr. Walstrom, the report of the Committee of the Whole was accepted. The Board was in recess for luncheon until 1:03 PM reconvening with all present, except Mr. Race, who submitted his resignation from the Board effective July 20, 2002, at 1:00 PM. Great Lakes Division Vice Director Johnston was declared Director.
37. Mr. Stinson, as Chairman, reported that the Election Committee had not yet met and had nothing to report.
38. President Haynie reported for the Executive Committee and discussed the Committee's work on HR 4720 and CC&R issues.
39. Mr. Harrison, as Liaison, presented the report of the SAREX Working Group, stressing the importance of the participation of NASA and the funding that agency provides. The International Space Station's astronauts have been active on the air and there are two outside antennas now installed for both VHF/UHF and HF. HF equipment will be carried up at a later date.
40. Mr. Huntington, as Chairman, presented the report of the Technology Task Force. Three TTF Working Groups with specialized missions have been formed: Dvoice WG--Digital Voice Working Group, Doug Smith, KF6DX, Chairman; SDRWG--Software Defined Radio Working Group, Bob Larkin, W7PUA, Chairman; HSMM--High Speed and Multimedia Working Group, John Champa, K8OCL, Chairman.
41. Mr. Bodson, as Chairman, presented the detailed written report of the ARRL Electromagnetic Compatibility Committee. He reported that there are 62 new cases of complaints about interference against electric utilities already in 2002 and more are expected. The committee has created a database about RFI issues starting January 1, 2002, that now contains 228 cases. Over 30 percent of those cases are related to power line noise. He added, that in the future, threats to Amateur Radio are expected to increase both from the more usual power line sources and from Part 15 devices.
42. Mr. Huntington, as Board Liaison, reported on the activities of the RF Safety Committee. He related that the Committee's membership includes Medical Doctors and scientists, who, along with Ed Hare, ARRL lab Supervisor, have proven their value in evaluating radiation risks. The committee has also been very good in putting various alarming studies into context and helping concerned individuals understand the topics.
43. Mr. Johnston, as Board Liaison, delivered the report of the Public Relations Committee. The committee's PR Handbook is in production now and will be available both in print and on the ARRL Web site shortly. The committee is presently working on a review of current League PR publications and recommendations, and creating editorial content to be offered to various in-flight magazines.
44. Mr. Frenaye, as Chairman, presented the report of the Historical Committee. He reports that a local college with specialists in museum studies is interested in assigning an intern to help with ARRL's project. An area on the second floor of ARRL Headquarters is being converted into a secure work and storage place for the committee.
45. Mr. Bellows, as Chairman, reported on the activities of the Ad Hoc Committee on ARRL Support of Antenna Cases. There have been several requests for funding and mixed results on previously funded cases. With regard to the Gorodetzer case in Florida, the state's Fourth District Court of Appeals reversed a trial court's favorable decision on antennas in a CC&R affected community.
46. Mr. Goddard, as Chairman, delivered the report of the Industry Advisory Council. He reported on the automotive industry's push to equip vehicles with a 42-volt electrical system and the issues that might cause for Amateurs. He also discussed ways ARRL can cooperate with the newly formed industry group called the American Association of Radio Enthusiasts (AARE) with ARRL continuing to focus on fulfillment issues and AARE working on adjacent markets.
47. Mr. Frenaye, as Board Liaison, discussed the Contest Advisory Committee's brief report as prepared by Chairman Ned Stearns, AA7A. The committee did not have an assignment during the last period, but did promulgate some ideas to improve the ARRL Contest Robot.
48. Mr. Frahm, as Board Liaison, delivered the report of the DX Advisory Committee. The committee members are pleased with the status of the DeSoto Cup and the DXCC Challenge.
49. Vice President Sumner, on behalf of Mr. Joe Moell, K0OV, related the activities of the ARRL Amateur Radio Direction Finding Coordinator and talked of future funding issues for participants.
50. At this point the Board considered new business. On motion of Mr. Walstrom, seconded by Mr. Goddard, it was unanimously VOTED, with all Directors voting in favor by roll call vote, that the following resolution is adopted:
WHEREAS, QST has been and continues to be the Official Journal of the ARRL for most of the history of the ARRL; and
WHEREAS, the internet now offers an additional means of disseminating ARRL member information; and
WHEREAS, the ARRL has implemented a web site on the internet to further serve the membership; and
WHEREAS, the web site has become an important source of news and information for both ARRL members and non-members; and
WHEREAS, the web site has become an important source of outreach from the ARRL to non-ARRL members and can be a tool for recruiting people to the ranks of licensed radio amateurs and licensed radio amateurs to ARRL membership;
NOW THEREFORE BE IT RESOLVED, that the By-Laws of the ARRL be modified to add the following:
"There shall be an official ARRL internet web site maintained by the League. The general management of this official ARRL internet web site shall be in the hands of the Executive Vice President. The policy of the official ARRL internet web site shall be determined by the Board of Directors."
51. On motion of Mr. Johnston, seconded by Mr. Bellows, it was unanimously VOTED that in By-Law 33 the words "publish them in QST" be replaced with "make them available to members." The first two sentences of By-Law 33 now read, "The Secretary shall record the proceedings of all meetings of the Board and of the Executive Committee. He shall promptly furnish copies of the minutes of these meetings to all Officers and members of the Board and make them available to members."
52. On motion of Vice President Craigie, seconded by Mr. Frenaye, it was proposed that, in consultation with the Standing Committees, the Executive Committee shall study the structure and function of the Board's Standing Committees, to determine whether changes should be made in the numbers of committees, their scope of responsibility, their titles, and their composition. Recommendations shall be reported to the Board at the Annual Board Meeting in January, 2003. On motion of Mr. Bellows, seconded by Mr. Goddard, it was VOTED to amend the proposal by adding the words "Executive and" after the word "Board's" in the first sentence. The question then being on the motion as amended, it was unanimously ADOPTED.
53. At this point, on motion of Mr. Goddard and seconded by Mr. Milnes, the Board considered the postponed resolution as it appeared in Minute 17. A roll call vote being required, and 12 affirmative votes required for passage, the motion FAILED with Directors Roderick, Fallon, and Walstrom voting NAY, and Director Johnston abstaining. All other Directors voted AYE. The Board was in recess from 2:45 PM until 3:00 PM.
54. On motion of Vice President Stafford, seconded by Mr. Butler, it was unanimously VOTED that the Secretary of the American Radio Relay League is instructed to cast a vote on behalf of the American Radio Relay League in favor of International Amateur Radio Union proposal #233, concerning the admission of the Association des Radio Amateurs du Cameroun into the International Amateur Radio Union.
55. On motion of Vice President Stafford, seconded by Mr. Frenaye, it was unanimously VOTED that the Secretary of the American Radio Relay League is instructed to cast a vote on behalf of the American Radio Relay League in favor of International Amateur Radio Union proposal #234, concerning the admission of the Assoçiãcao dos Radioamadores de Macau into the International Amateur Radio Union.
56. On motion of Mr. Roderick, seconded by Mr. Stinson, it was unanimously VOTED to ADOPT the following resolution:
WHEREAS, the United States Congress is currently reviewing spectrum management policy, with a view toward introducing legislation on the subject in the near term; and
WHEREAS, the FCC has established a Spectrum Policy Task Force, charged with conducting a systemic evaluation of existing spectrum policies and formulating recommendations for possible improvements; and
WHEREAS, ARRL has actively participated in domestic allocations proceedings on a continuing basis, with a recent emphasis on amateur allocations in the 902 MHz to 24 GHz range, in which there is extensive commercial interest for both licensed services and unlicensed devices.
NOW, THEREFORE, the Board of Directors finds it timely and urgent to broadly evaluate ARRL spectrum policies regarding domestic amateur allocations in the bands between 902 MHz through 24 GHz. The ARRL Technical Relations Office and the ARRL General Counsel, with such additional staff assistance as may be necessary, shall prepare and submit, first to the Executive Committee and thereafter to the Full Board, at their earliest opportunity, an analysis of options for better protecting and efficiently deploying amateur radio in the subject bands.
The Board anticipates wide-ranging analysis, including consideration of a relationship between amateur radio, wireless access and enhanced data networks. A regulatory impact analysis shall be included. The study will also include consideration of necessary or useful industry and other alliances and other means of accomplishing each option considered.
57. On motion of Mr. Johnston, seconded by Mr. Maxwell, it was unanimously VOTED to ADOPT the following resolution:
WHEREAS, the nation is becoming increasingly aware of the importance of homeland security; and
WHEREAS, it is imperative that a low cost, decentralized communications system be available in times of disaster to aid Americans in their recovery efforts; and
WHEREAS, the importance of Amateur Radio as an emergency communications resource has been demonstrated in various events over the last 75 years; and
WHEREAS, it is important that this message be made available to agencies and potential served agencies in an understandable and attractive format;
THEN BE IT RESOLVED, that staff develop new materials for multi-media presentation. These materials may consist, for example, of interactive CD ROMs, booklets, brochures, videos and similar media.
58. On motion of Mr. Fallon, seconded by Mr. Walstrom, the following resolution was proposed:
WHEREAS, there is a need for local government legislators and administrators to learn about Amateur Radio and its emergency communications capabilities; and
WHEREAS, Amateur Radio volunteers are very willing to work with their town's municipal governments; and
WHEREAS, September will for decades be an important time for all Americans to consider the problems of security and emergency preparedness;
NOW, THEREFORE, BE IT RESOLVED that the ARRL Board directs the VRC to study for possible implementation an eight hour operating event to be conducted each year on a weekend in September from homes, EOCs, government buildings, and other emergency facilities designed to demonstrate the ability of Amateur Radio to communicate locally, across state lines, and nationally.
On motion of Mr. Maxwell, seconded by Mr. Milnes, it was proposed to amend the proposed resolution by striking the third paragraph and in the fourth paragraph adding after "VRC" therein the words "and MSC to study jointly." The motion to amend FAILED. The question then being on the original resolution, it was ADOPTED.
59. On motion of Mr. Fallon, seconded by Mr. Fuller, it was unanimously VOTED that the VRC is directed to study the implementation of an ARRL Science Fair Project to be included in the ARRL Amateur Radio Education and Technology Program.
60. On motion of Mr. Frenaye, seconded by Mr. Bodson, it was unanimously VOTED that the ARRL Technical Innovation Award is presented to Keith Lamonica, W7DXX, Bob Arnold, N2JEU, and Stan Schretter, W4MQ, for their development of Internet control of remote HF stations with new and unique software and a hardware interface for this purpose. (Applause.)
61. Mr. Milnes moved, seconded by Mr. Goddard, the adoption of the following resolution:
WHEREAS, the ARRL desires to recognize and honor its volunteers in the Field Organization; and
WHEREAS, the ARRL has from time to time sponsored an operating event designed to recognize and honor our field organization, called the Hiram Percy Maxim operating event;
BE IT RESOLVED, that the MSC study the feasibility and advisability of having the ARRL sponsor an Hiram Percy Maxim operating event, and if appropriate, implement steps toward such an event.
But the motion was DEFEATED.
62. On motion of Mr. Day, seconded by Mr. Maxwell, it was unanimously VOTED that the President is authorized to appoint an ad hoc planning committee. It shall engage in both short-term and long-term planning, with its first task to define the scope of the organization's planning needs.
63. On motion of Mr. Frenaye, seconded by Mr. Bodson, it was unanimously VOTED that the President is authorized to appoint an ad hoc working group to study the new HF data modes in the Amateur Radio Service. The Terms of Reference are to develop recommendations for introduction of voice-bandwidth data modes and to advise the Board on amateur-internet HF linking and HF automatic control with a final report to the Board by January 2003.
64. On motion of Mr. Frenaye, seconded by Mr. Stinson, it was VOTED that at the next practical opportunity the ARRL shall petition the FCC to revise Part 97 to regulate subbands by signal bandwidth instead of by mode.
65. On motion of the entire assembly, seconded by Mr. Butler, it was unanimously VOTED to thank staff, especially Lisa Kustosik, KA1UFZ, for their hard work to ensure the success of this meeting. (Applause.)
66. There being no further business, those present were invited to make informal closing comments and the meeting was adjourned at 5:00 PM. (Time in session as a Board: 12 hours, 57 minutes. Time in session as a Committee of the Whole: 53 minutes. Expenditures directly authorized: $35,000).
Respectfully submitted,
David Sumner, K1ZZ
Secretary
