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Library Guidelines

Guidelines and How-To's

  • Get Help with the following Library Items:

  • PowerPoint Presentations

    Here are some guidelines for getting your PowerPoint into the ARRL Library :

     

    1) You must have all rights or permissions to all material presented in your PowerPoint, including photos and illustrations.

     

    2) If your presentation includes photographs of children under the age of 18, we must have a signed waiver from the minor's parents or legal guardian to be included. There are no exceptions. Photo waivers may be found here.

     

    3) We strongly suggest that you not use embedded video or audio in your presentation if possible.

     

    4) Be sure to spell-check your presentation.

     

    5) It is very difficult to present another person's PowerPoint. If there are specific points you wish the presenter to expand on, be sure to use the "Notes" feature, found on each slide during the PowerPoint design process. Don't assume other presenters will cover your material with the same approach you would. Make it as easy as possible for others to present your material the way you would present it. Microsoft Office Support shows how to use and create notes in PowerPoint.

     

    6) If you are submitting a PowerPoint you created some time ago, please review it before submission to ensure it is still relevant (latest info, web links still work, notes for other presenters are clear, etc).

     

    General PowePoint Tips

     

    Use Conversational Language: Use words your audience knows. If you are creating a presentation for newcomers to Amateur Radio or the general public, keep ham radio jargon to a minimum. Craft your presentation in the same way you speak, and let your personality and experience shine through.

     

    Use Active Language. Specific, active verbs will engage the viewer and keep the presentation moving. Find and use action photos; a photo of four hams installing a Yagi is better than four hams standing around a Yagi.

     

    Make Technical Presentations Benefit-Oriented. When you present technical material, your audience wants to know: (A) what they can learn from your presentation, and (B) how your presentation can help them solve their problems. This isn't the place to tell your life story or your ham radio history; if you'd like to do that, consider an Oral History presentation.

     

    Keep Sentences Short. When your audience sees a presentation with long sentences, long paragraphs, and no bullet points or subheads, they stop reading. Lists and bullet points can help keep the screen from seeming full of text. Remember, a PowerPoint slide should give the outline of the material you will speak about in greater detail; it shouldn't do all of the talking for you. 

     

    Front-Load Your Slide. Making your audience wade through lots of text to get to the point will cost your audience their attention. Get to the point in the first few slides, then go step-by-step in later slides, informing the audience about the important details.

     

    External Resources:

     

    There are many web sites devoted to constructing better PowerPoint presentations. Search for "creating better PowerPoints" with your favorite search engine for more suggestions.

     

    The Leaders Institute offers tips by Doug Staneart on their website on "How to Deliver PowerPoint Presentations Designed by Someone Else."

     

     

  • Oral History

    Basic Guidelines for Doing an Oral History Interview:

    1) We can only accept audio files in WAV or 128k MP3 formats. Please, no video at this time.

     

    2) Record your interview in a quiet place without a lot of extra noise or other distractions, so you can stay focused.

     

    3) Place your recorder's microphone so that both the interviewer and interviewee can be heard well and understood on the recording. Do a "test run" before you begin your interview so you can listen and make sure everybody can be heard.

     

    4) Be sure to start your oral history recording with the names and calsigns of everybody heard on the recording, along with the date and location the recording was made.

    Example: "It is Saturday, January 3, 2015. I'm John Smith, W1ABC and I'm talking with Frank Jones, W1XYZ at his home in Newington, Connecticut about his experiences with Amateur Radio."

     

    5) Try to keep your oral history to no more than an hour or so. If you have less than that, that's fine.

     

    6) Prepare a list of questions before you start. Howeve,r be flexible enough that if an interesting topic comes up, you can ask more questions about it. A sample list of questions is listed below.

     

    7) Once you begin recording, keep the recorder running. This is a casual interview, not a  produced and edited radio program.

     

    Other Resources:

    The American Folklife Center at the Library of Congress has an excellent web site on how to plan an oral history project and interview that is well worth reading.

     

    Sample Oral History Questions:

    Where did you grow up?

    How were you introduced to Amateur Radio? How old were you?

    Who was your Elmer or mentor?

    When did you get your first license? What was your first call?

    Did you belong to a club? Who were the notable members?

    What was your first station like?

    What did you especially enjoy about Amateur Radio?

    Has what you enjoy about Amateur Radio changed over the years? Do you find other areas of interest now than when you first got licensed?

    What's your favorite Amateur Radio story?

    What are some of your most memorable contacts?

    How have you given back to Amateur Radio?